Professional Development Manager

California Head Start Association - Sacramento, CA

Position:                        Professional Development Manager
Classification:                 Full-time; Exempt

Reports to:                     Executive Director
Salary Range:                 $52,000 – $66,000 DOE
Supervises:                         Office & Events Coordinator
Location:                        Sacramento, CA

California Head Start Association is seeking a creative and business savvy professional to serve as the Professional Development Manager (PDM), leading all aspects CHSA’s conferences and learning programs.

Benefits include employer paid medical/dental/vision for employees, a monthly stipend for transportation / parking, a Simple IRA matching contribution after one year, and a cell phone allowance.

About Us CHSA is a private, non-profit 501(c)(3) corporation supporting California’s Head Start programs who serve children in poverty and their families. CHSA offices are in downtown Sacramento, just a short walk from the state capitol, downtown restaurants and the new Golden One Center.

To apply
Prepare a resume and a one-page cover letter as two separate PDF files and email them to: by close of business on Sunday, June 4. Printed materials will not be accepted. CHSA does not pay relocation expenses or travel costs for applicants. You will be contacted only if you are selected for interview. CHSA regrets that it cannot respond to all applicants.

Please note the timeline:
1st interviews:               June 13-14
2nd interviews:               June 27-28
Preferred start date:       July 16


The full job description is below.


Professional Development Manager Job Description



The Professional Development Manager (PDM) is responsible for leading and expanding CHSA’s member learning programs, and directs all aspects of logistical planning for CHSA learning events.

Note: The PDM is required to travel for up to approximately five weeks annually for event planning and implementation. All travel expenses are covered by CHSA. The dates and locations change annually, and are presented here for illustrative purposes only. CHSA secures conference dates and locations more than a year in advance.

  • Parent Engagement & Annual Education Conference: Usually in January / February
  • Health Institute: Usually in April
  • Policy and Leadership Summit: Usually in July

 Core functions

1. Site Selection and Contract Negotiations

    • Creates RFP’s for annual search of event sites including hotels and convention centers.
    • Establishes contract for site selection consultant(s) (currently Avery Murphy LLC)
    • Conducts site visits to narrow possible site selection.
    • Negotiates contract terms and pricing.
    • Makes final recommendation on site selection to the Executive Director.
    • Coordinates MOU with input from Executive Director regarding co-branded revenue share events with outside associations and companies (Example: NHSA, RIXHSA, Wipfli)

2. Budgets

    • Develops budgets for events.
    • Controls costs within adopted budget.
    • Provides accurate and timely event evaluation, including fiscal reporting and ROI to the Executive Director in collaboration with the Accounts and Benefits Manager. 

3. Education/Content Recruitment

    • Leverages stakeholder’s expertise including event committees, CHSA Board, Executive Director, CA Training and Technical Association, and Office of Head Start’s National Centers to recruit qualified, high-level training for events including workshop presenters and keynote speakers.
    • Hires consultants and trainers when free educational content is not available.
    • Researches and hires keynote speakers for all events in consultation with the Executive Director. 

4. Volunteer Leadership and Management

Directs all volunteers for events including:

    • Working with host agency directors to recruit volunteers for committee work
    • Facilitates program committee volunteers to secure and organize training content for all events
    • Trains and supports sub-committee volunteers to support event functions
    • Manages sub-committee volunteers onsite at events 

5. Event Building

    • Works with Executive Director to set event pricing.
    • Creates content for event website including registration module.
    • Works with IT & Project Manager to build the website event content and registration process and functionality.

6. Marketing

    • Develops marketing strategies including event themes, look & messaging with input from Executive Director.
    • Create marketing timeline and deadlines for both digital and print advertising and work closely with IT & Project Manager and Office and Events Coordinator. 

7. Exhibitor and Vendor Recruitment

Produce, promote and manage exhibitors and community resource vendors, at events including:

    • floor plan development
    • assigning booth spaces
    • soliciting bids for and hiring drayage company
    • securing exhibitors and vendors and working with corporate partners in collaboration with Business Development Manager.

8. Event Management

Manages event logistics including but not limited to:

    • catering/F&B
    • drayage
    • audio visual
    • event venue/ vendor staff
    • event volunteers
    • room block management (incl. VIP’s & attrition)
    • social events
    • emergency planning and management
    • CHSA staff
    • exhibitors, etc.
    • Keynote presenter management

9. New Initiatives 

The Professional Development Manager will explore new opportunities to engage members in professional development, including online venues.

 Qualifications:     Education & Experience

    • BA degree or equivalent experience.
    • At least 5 years’ experience performing progressively responsible events coordination activities, preferably in a non-profit environment.
    • CMP and CMM encouraged, but not required.

Skills & Abilities

    • Strong facilitator with the ability to generate participation and enthusiasm from volunteers and constituents in conference calls and in -person meetings.
    • Ability to work well independently and with others in a team environment.
    • Ability to prioritize and manage multiple projects with changing deadlines.
    • Strong written and verbal communication skills.
    • Ability to maintain effectiveness in a fast-paced environment.
    • Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook programs.
    • Must have a current driver’s license and be able to lift 40 lbs.
    • Ability and willingness to work some evening and weekend hours, including overnight travel.

How to Apply

Email a resume and a one-page cover letter as two separate PDF files and email them to:

Click here to email us about this position

Contact Info

Job Details

Category: Management

Type: FT

Location: Sacramento, CA

Salary: 52000.00 - 66000.00

Posted On: May 19th, 2017

Agency Details


CHSA supports the Head Start community through effective advocacy, conferences, trainings and member resources.  Head Start operates hundreds of preschools and infant-toddler programs throughout California providing high quality education and services to over 100,000 low income children and their parents.