Children's Services Manager

Community Action Partnership of Sonoma County - Santa Rosa, CA

Children's Services Manager

EXEMPT: Yes SALARY LEVEL: Refer to Current Salary Chart

DEPARTMENT: Head Start/Early Head Start LOCATION: Central Office

REPORTS TO: Assistant Director HOURS : F.T.E., 12 months

Policy Council Approval: 1/26/17 APPROVED BY: HR Manager

SUMMARY OF THE POSITION: Responsible for planning and implementation of program/agency requirements, goals, policies and procedures in assigned programmatic areas for Head Start and Early Head Start. Responsible for ensuring compliance with the education requirements of the Performance Standards, regulations, and State and local requirements.


  • Support and monitor the implementation of the curriculum and related child development services in the Early Head Start and Head Start Center Based Program Options that ensure compliance with Head Start Performance Standards and Community Care Licensing regulations utilizing a project based learning approach.
  • Conduct ongoing training and implementation of Creative Curriculum and TS Gold Assessment with fidelity.
  • Oversee teacher classroom supplies budget.
  • Program wide, monitor for timely completion and high quality of work presented in child assessment and progress reports and all other relevant documentation including but not limited to: lesson plans, screenings, individual child education plans and ongoing assessments.
  • Monitor compliance with home visiting and parent teacher conference requirements
  • Support and directly supervise the Area Supervisor Group in the planning and implementation of program operations and procedures, including the interviewing and hiring of education staff.
  • Support and directly supervise the Disabilities Coordinator assuring program compliance with IEP Goals, Performance Standards related to children with disabilities and monitoring and tracking of data for PIR.
  • Support and directly supervise the Mentor Coach to assure quality classroom coaching and individualized professional development trainings (including monthly meetings) are provided. Assure that mentor coach oversees the development and coordination of Head Start Lending Library.
  • Support and directly supervise the Children’s Services Assistant to assure that staff member works in coordination with Area Supervisors, makes arrangements for center staff substitute coverage and assists with recruitment, documentation, and orientation of substitutes; as guided by Head Start Performance Standards, service area written plans, procedures, and policies and California State Community Care Licensing regulations. Children’s Services Assistant will also support the Assistant Director and Children Services Manager in specifically assigned projects.
  • Support and directly supervise the floating classroom assistants to ensure that classrooms with children with higher needs and/or staff shortages receive the supports that allow children to be successful.
  • Support the Assistant Director with monitoring of data and reports completed by Area Supervisors as needed.
  • In partnership with the Family Services team, support parent engagement.
  • Assist in supporting compliance with mandatory reporting, including child abuse and neglect and unusual incidents.
  • Ensures playground / classroom development meets all applicable standards and regulations.
  • Participate in professional development activities and organized community events, as appropriate.
  • Attend agency planning meetings as required.
  • Other relevant duties as assigned.

REQUIRED QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.


  • BA degree in Early Childhood Education with 6 units in Administration/Supervision and two years experience directing early childhood education program. Alternate: Ten years of supervisory experience in an education setting.
  • Demonstrated knowledge of the principles of bilingual and multicultural education.
  • Must have a valid California Driver's License and a properly insured vehicle for use on the job and a current DMV printout.
  • Prior to beginning work, must be able to pass the Community Care Licensing criminal record clearance, and have a current (within one year) TB clearance and Health Screening Report.


  • Advanced skills in reading, analyzing, and interpreting laws, governmental regulations and technical procedures.
  • Advanced ability to interpret an extensive variety of instructions and deal with several abstract and concrete variables.
  • Advanced ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Advanced ability to write reports, correspondence, policies, training plans and procedures.
  • Advanced ability to effectively present information and respond to questions from groups of managers, parents, staff and community representatives.
  • Advanced ability to plan, coordinate, delegate and prioritize tasks.
  • Advanced ability to solve problems and deal with a variety of situations with good judgments.
  • Strong oral and written communication skills.
  • Intermediate ability to calculate figures and amounts, write purchase requests, use spread sheets, maintain a budget.
  • Intermediate record keeping skills.
  • Intermediate personal computer skills with word processing, and e-mail.
  • Strong working knowledge of and sensitivity to diverse cultures and persons from low-income families


  • Prior Head Start Experience
  • Bilingual English/Spanish language skills

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee consistently works in an office setting. The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit at a desk or meeting table; use computer, and telephone; talk and hear. The employee is regularly required to stand and walk; use office machines such as copiers. The employee spends approximately 40% of time writing and/or keyboarding. The employee occasionally is required to use hands to finger; handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds and drive to sites, meetings and training. Specific vision abilities required by this job include close vision, peripheral vision, and the ability to adjust focus.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that is required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Community Action Partnership (CAP), is an Equal Opportunity Employer.

To apply for our open positions, please download the CAP employment application.

Resumes and cover letters are welcome, but will not be accepted in place of the CAP’s employment application.

For Head Start positions, please attach a copy of your unofficial transcripts.

Drop It Off: Community Action Partnership of Sonoma County

141 Stony Circle Ste 210

Santa Rosa, California 95401

Fax: (707) 578-2037

How to Apply

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Contact Info

Job Details

Category: Management

Type: FT

Location: Santa Rosa, CA

Salary: Competitive Salary

Posted On: June 19th, 2017

Agency Details


Our Mission Statement
Community Action Partnership of Sonoma County partners with the community to empower low income families through community engagement, health and wellness, education and financial stability strategies