Disabilities Manager

Community Action Marin/ Marin Head Start - Novato , CA

Job Title:    Disabilities Manager     

Reports to:   Head Start Program Director

Job Status: 20 Hrs – per week / Salaried / Partial Benefits

Job Summary:  Under the supervision of the Head Start Director, is responsible for directing and coordinating services for children with disabilities in accordance with Marin Head Start Policies and Procedures, ensures that all Head Start Performance Standards with regard to disability services are met.  Responsible for the supervision of program staff as assigned.


Primary Responsibilities

Administration and Management

  • Assist in  the development and implementation of goals, policies, and activities designed to implement the agency’s mission, objectives, and performance  standards.
  • Participate  in the annual community needs assessment and update the Work Plan with the  Policy Council, staff, and appropriate consultants.
  • Complete local educational agencies (LEAs) paperwork prior to specialist working in our classrooms.
  • Develop and  update policies and procedures for disabilities services.
  • Perform other duties as assigned.


Coordination of Services

  • Participate in case conferences, family/student and classroom success team meetings when disability or suspected disability is involved or when requested.
  • Act as an advocate and attend community meetings for child and family issues on behalf of Marin Head Start especially those involving children with disabilities.
  • Coordinate the intake and transition of children with disabilities in cooperation  with Marin Head Start’s ERSEA Manager, other Managers, and agencies such  as Golden Gate Regional Center (GGRC) and the Marin County Special Education Local Plan Area (SELPA).
  • Coordinate  the provision of services to children with disabilities with the appropriate agency.
  • Coordinate the logistics of the co-enrolled classrooms with the cooperation of the teaching staff, Supervisors, and other Managers.
  • Work with GGRC and LEAs to ensure timely assessment of children with suspected disabilities.
  • Serve as a resource to program staff regarding serving children with disabilities or  suspected disabilities.
  • Meet regularly with the Director as a member of the management team to ensure that special services are delivered in an effective and efficient manner.
  • Maintain Interagency Agreements as necessary to provide quality services to Marin Head Start children and families.
  • Perform other duties as assigned.


Evaluation and Monitoring

  • Participate as a member of the management team in the development of the program’s  training calendar to assure that staff development includes disability services are included and completed in a timely, organized manner.
  • Prepare reports on a monthly basis for the Director, Policy Council, and CAM Board to track the activities and outcomes of disability services.
  • Monitor the preparation and maintenance of the disability records completed at the center and home base level to ensure      they are complete and accurate.
  • Oversee the monitoring  of progress on children’s Individualized Family Service Plan (IFSP) / Individualized Education Program (IEP) goals and curriculum individualization to address these goals.
  • Monitor referrals and assessments for children with suspected disabilities.
  • Participate in annual evaluation of disability services and/or the coordination between service areas to fulfill the program’s mission and  goals.
  • Perform other duties as assigned.

Staff Development

  • Orient new staff to agency policies and procedures for disabilities services.
  • Provide on-going support and information to staff with regard to working with children with disabilities including in-classroom training and support.
  • Support  staff in the co-enrolled classrooms to effectively plan and implement  curriculum with the special education specialist.
  • Model an  attitude that values lifelong learning.

Provision/Assurance of Services

  • Maintain accurate and updated records for all children in the program referred for or are receiving disability services.
  • Provide regular updates of children referred to LEAs and GGRC to the Health and Education Managers.
  • Assist with  the observation of children as requested by staff and help determine  necessary referrals.
  • Ensure that teachers, home visitors and, in some situations, family advocates understand and follow procedures for referral of children with suspected disabilities.
  • Prepare, send, and track referrals for assessment for special education services.
  • Visit centers regularly to observe children. Also meet with teachers / home visitors regarding children for whom they have concerns, identified or not.
  • Attend and  participate in IFSP/IEP meetings when invited. Assure that agencies know to include Marin Head Start Disabilities Manager and classroom staff.
  • In coordination with the Education Manager, provide in-classroom support and training to staff so that they can implement individualized curriculum (monitoring review of assessment and lesson plans) that address a child’s IFSP/IEP goals within the classroom or home base.
  • Establish relationships with the parents in the program. Work with staff to help parents understand their responsibilities in participating in the special  education process.
  • Be available to consult with parents to share information about child development, classroom operations, special needs services, and other topics of concern to parents as they relate to their child with a disability or suspected disability.
  • Support  transition planning into, out of Early Head Start and Head Start, and through the special education transition process at the age of three and at the entrance to kindergarten. Ensure that parents have the information they need to help their child with the changes.
  • Work in  close collaboration with appropriate supervisors, managers, and consultants to support staff in their work with children with challenging behaviors.
  • Work in  close collaboration with the Health Manager to address any special health care needs or plans as a result or related to a child’s disability.
  • Perform other duties as assigned.

Supervisory Responsibilities   

  • Responsible for coordinating and supporting the work of the on-site special education personnel provided by an agency or LEA. Verify monthly Community In-Kind sheets.
  • Carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws when assigned
  • Perform other  duties as assigned.


  • At a minimum, a baccalaureate degree is required, preferably in Early Childhood Education, Child Development, Human Development, or Sociology.
  • A Special Education background and knowledge of special education law is required.
  • At least two years’ experience working in programs with young children in groups.
  • At least two years management experience or equivalent combination of education and experience.
  • Have had experience working with parents.
  • Strong verbal and written communication skills.
  • Bi-lingual - English/Spanish desirable.
  • Fingerprint clearance to work with young children.
  • Successfully complete an employment physical and provide proof of the absence of TB within 7 days of hire.


Physical Requirements

  • Successfully complete an employment physical and provide proof of the absence of TB within 7 days of hire.
  • Physical agility to bend, stoop, walk, reach overhead, push, pull, squat, kneel, crawl, twist and turn. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

How to Apply

Please send a cover letter and resume to: kelsey@marinheadstart.org

Click here to email us about this position

Contact Info

Kelsey Lombardi, 415-883-3791 x13

Job Details

Category: Management

Type: PT

Location: Novato , CA

Salary: Competitive Salary

Posted On: August 2nd, 2017

Agency Details


Marin Head Start is a small, but mighty, Head Start program striving towards excellence in the work we do. To be a part of a quality program like Marin Head Start means that we offer integrated services for low-income children and families through a team approach, we believe relationships are the foundation of our work, we learn together in agency wide trainings, and exemplify best practice. Equally important our staff love what they do!  Come share in our success....