CYFS Division Director

Community Action Partnership of San Luis Obispo County, Inc. - San Luis Obispo, CA

Position Summary:
The Child, Youth & Family Services Division Director is responsible for the administration, implementation, operation and review of the Migrant and Seasonal Head Start, Head Start/Early Head Start and State Child Development Programs. The Division Director will provide direction and leadership in the delivery of services and oversees the day-to-day operations through the direct supervision of program managers and coordinators. The Director ensures that all Program mandates and standards for excellence are met on a daily basis. Responsible for the fiscal, legal and programmatic grant and contract requirements and that they are met and maintained. Ensures Program is strategically positioned for the future through leadership, planning and through developing programs and potential funding sources. Serves as an advocate within in the community, state and nationally for increasing opportunities for disadvantaged children and families. Supports CAPSLO’s mission by ensuring all CYFS programs are run effectively and efficiently in order to provide services to as many families and individuals in the communities where CYFS operates.
Responsibilities & Duties:

1. Administration of Child, Youth and Family Services Division (CYFS) within the Agency which includes the Migrant and Seasonal Head Start, and Fresno Delegate Agency, Region IX Head Start/Early Head Start Program and State Child Development Programs.  Provides leadership and direction in working with and as a member of the CAPSLO Executive Leadership team.  Plans and directs the current and future Child, Youth and Family Services Division in concert with the CAPSLO CEO, Board of for Directors and other Administrative Staff, as appropriate and policy councils. Utilizes CAPSLO agency resources to enhance CYFS Division services and communicates those needs to the appropriate individual/group, Executive Leadership Team, the Board, middle and/or upper management in a timely manner.
2. Oversees the provision of child development services 4,650 children, birth to compulsory school age in 63 centers and 160 Family Child Care homes in ten counties in southern and central California. Oversees subsidized child care services to an average of 900 families with 1,500 children annually in SLO County.   
3. Relationships with Parents and Parent Groups - Establishes and maintains positive relationships with parents and parent  groups by setting the example and ensuring that staff are trained in how to  communicate and work with parents effectively.  Provides leadership to staff in recognizing and demonstrating the importance of welcoming and maximizing parent involvement in the CYFS programs.  Ensures that parents and parent groups are directly involved in the development and/or approval of decision-making, policy development, self-assessments and  activities of each of the Division programs and ensures that applicable  policies and procedures are followed including adequate and appropriate documentation per individual project/program and auditing requirements. This responsibility includes working with Policy Councils for Head Start and Migrant and Seasonal Head Start.  
4. Personnel - Directly hires, or approves the hiring of key staff employed within the CAPSLO Child, Youth and Family Services Division. Oversees directly, or by delegation, the supervision and monitoring responsibilities to ensure the adequate and appropriate staffing of the various program/projects within the CYFS Division.  
5. Supervision - Supervises the CYFS Regional Head Start Director, Migrant and Seasonal Head Start Director, Fresno Delegate Director, CCRC Director, , ERSEA and Administrative Coordinator.  Ensures that the individuals hired in each position meet the minimum qualifications and are performing their job responsibilities at or above a satisfactory level. 
6. Staff Development - Assists and advises the CYFS State and Regional Head Start Director, MSHS Regional Director, the Fresno Delegate Director, the State Migrant Child Care Center Directors, Finance Assistant and Administrative Assistant in the development of each individual’s Staff  Development Plan.  In coordination with the Human Resources Director, and the Staff Development Coordinator ensures that goals are in accordance with any needs which may have been identified in the employee’s Performance Appraisal. 
7. Fiscal/Budget - In conjunction with the CAPSLO Chief Executive Officer (CEO), Chief Operations Officer (COO), and Chief Financial Officer (CFO) and/or individual program/project Directors, as appropriate, oversees the development of CYFSD financial plans and budgets, including operating costs, capital expenditures, etc. In conjunction with the CAPSLO CFO and CEO, implements internal and external reporting systems and procedures for monitoring and controlling CYFS fiscal activities within budget constraints such as purchasing, property procurement, inventory control, facilities acquisition, monitoring operating and payroll expenses incurred by each CYFS project/program. Participates in audit entrance and exit interviews. Works to resolve directly, or by delegation, all audit exceptions and ensures that all related management recommendations are implemented. Reviews monthly in-kind/non-Federal match reports to ensure that all local sources of in-kind funding are utilized and properly documented in the amount needed to meet the CAPSLO Region IX Head Start grant and Migrant Head Start grant non-Federal match requirements. Ensures that all CAPSLO CYFSD local, state and Federal funding applications are submitted in on time. 
8. External Communication - Corresponds with and exchanges information about program issues, guidance, suggestions and questions with the various Federal, State and local CYFSD related individuals and groups as defined in the CAPSLO Communications Diagram and corresponding narrative.  Follows current and future CYFSD operations; e.g., review and/or preparation of agency press releases, articles, informational brochures and publications.  
9. Internal Communication- Establishes, maintains and regularly monitors the 2-way flow of written and oral communication/information among and between CYFSD personnel (as defined in the CAPSLO Communication Diagram and accompanying narrative), CAPSLO agency administration, Board and the Parent Policy Councils (as needed) in order to ensure that all entities are appropriately and continually informed; e.g., informing PPCs or staff of monthly ADA figures, monthly in-kind and financial status reports. Conducts regular management meetings.
10. Information Management - Ensures that the Region IX Head Start, the Migrant and Seasonal Head Start and, State Child Development Directors, Administrative Coordinator, CEO, COO, CFO, Human Resources Director, Planning and the CAPSLO Board of Directors generate and/or receive regular, relevant CYFSD budget status information, notices, internal memoranda and correspondence plus program monitoring reports and recommendations as appropriate; e.g., results of annual self assessments, Federal monitoring findings, Training/Technical Assistant Needs Assessment results, annual Community Needs Assessment analysis and accompanying recommendations. 
11. Monitoring Program - Regularly monitors, through reports and periodic site visits, the delivery of services to all the children and families served in CYFSD programs.  Prepares monthly reports/summaries by project which assess progress toward meeting program and component goals and objectives plus other problems and issues that may need to be addressed.  Coaches CYFS Division Directors in ways to improve their monitoring skills. Financial - Reviews financial reports by CYFSD project/center on a monthly basis with program Directors to ensure that expenditures are within budget constraints.
12. New Grant Applications and Program Development - Plans, prepares for and develops new funding sources. Ensures that all CAPSLO grant and contract specifications are met. Works with Planning Department and, Executive Leadership Team. 
13. Child, Youth and Family Services Division Grant, Delegate Agency and Other Contract Oversight - Develops effective management systems and procedures in a written plan which supports the implementation of program services such as:  systematic program planning procedures, responsive and smooth communication systems, and efficient record-keeping and reporting systems. Develops within the written administrative plan, policies and procedures for program self-assessment and delegate agency monitoring that ensure the continual progress toward meeting program objectives, that progress is monitored on a regular basis, and program weaknesses are identified and remedied.  Regularly evaluates and reports progress toward meeting CYFSD program goals to the CAPSLO Chief Executive Officer and the Executive Leadership Team.
14. Resource Development - Plans for and develops utilization of community resources. Initiates and maintains working relationships with public and private agencies that can provide supporting services to the CAPSLO CYFSD programs. Mobilizes available local, state and Federal resources to increase the scope and quality of programs for the child, youth and family services within CAPSLO.
15. Community Relationships and Partnerships - Provides leadership and direction in developing continuous community planning to promote collaborative action with other agencies in order to improve, share and augment services, staff, information and funds including service coordination and joint training, identification and resolution of service delivery problems.
16. Advocacy - Represents the CAPSLO Child, Youth and Family Services Division programs in the community, state and national levels. The Division Director is away from home a minimum of five days a month.
17. Other Duties - Performs other duties as instructed by the Chief Executive Officer to carry out the CAPSLO administrative and programmatic activities necessary to fulfill the roles and responsibilities of the CYFSDD/agency.
Minimum Educational and Experience Requirements:
1. Bachelor’s Degree in Early Childhood Education, Child Development, Human Development or related with emphasis on Child and Family Studies.  Prefer Master’s Degree in Management, Finance or Business Administration; and
2. California Director Permit; and
3. Six years progressively responsible work experience in the area of social services, human services, or community action programs preferably in the area of service delivery to low-income children and families 

4. Minimum of five years’ experience in administration and supervision.

5. Experience in program management, including program planning, operations and evaluation, and the use of management information systems.

6. Experience in budget development and fiscal management.

7. Ability to work in a multi-cultural, interdisciplinary environment and with diverse community based agencies. 
Other Requirements:
1.  Bilingual and bi-literate in Spanish and English desired.
2. Must have excellent computer skills with knowledge of and experience in Microsoft Office programs (MS Word, Excel, Outlook, PowerPoint and Access). 
3. Must provide certificates of completion of approved pediatric first aid and pediatric CPR training within  30 days of hire.  Employee is responsible for renewing and maintaining a valid CPR/first aid certification at all times.
4. Must have dependable, insured transportation and valid California Driver’s license (mileage to be reimbursed) and acceptable driving record. A DMV printout and proof of insurance will be required.
5. Position will require some unusual hours and occasional overnight travel for up to 10 days at a time.
6. Must be able to relate well to all people of the community regardless of color, national origin, religion, sex, pregnancy, age, marital status, veteran status, sexual orientation, disability or socioeconomic level. 
7. Must use reasonable precautions in the performance of one’s duties and adhere to all applicable safety rules and practices; and act in such a manner as to assure at all times maximum safety to one’s self, fellow employees, clients and children.  
8. Employment is contingent upon meeting all job requirements and background requirements: criminal history check, education verification, acknowledgement of child abuse reporting responsibility, criminal record statement, etc. A criminal history clearance is required within seven days of completing the Live Scan.  
9. Employment in Head Start, Early Head Start, Migrant & Seasonal Head Start Programs is contingent upon approval of the Policy Council.
10. Must understand, uphold, and continue working toward accomplishing the mission, strategic goals and performance measures of the agency. As a supervisor, must assure all direct reports understand their role in accomplishing the above.
11. Must understand, uphold, and continue working toward accomplishing the mission, strategic goals and performance measures of the agency. As a supervisor, must assure all direct reports understand their role in accomplishing the above.
12. Attend Head Start, State association/board meetings conferences and workshops on the federal, state and local level as deems necessary. 
13. Attend all required staff and parent meetings and activities and ensure a favorable work climate.
14. Find appropriate facilities for all centers as necessary.
15. Participate in Health Advisory Board meetings.
16. Become familiar with The Head Start school readiness goals and the Agency’s implementation. 
17. Work effectively with families from diverse backgrounds, culture,, languages, ethnicities, experience, abilities and temperaments. 
18. Uses best practices and demonstrates up-to-date knowledge and skills in technology. 
19.  Ability to appropriately manage confidential information. 
Physical and Environmental Requirements:
Position requires intermittent sitting, standing, walking, twisting, and bending. Must be able to lift up to 30 pounds. Simple grasping and hand manipulation required as well as reaching above and below shoulder level. Requires working indoors in temperature controlled environment with some exposure to copier and printer chemicals/fumes.  

Job Details

Category: Management

Type: FT

Location: San Luis Obispo, CA

Salary: 48.99 - 76.40

Posted On: February 20th, 2018

Agency Details


Community Action Partnership of San Luis Obispo County is a nonprofit agency that focuses on helping people and changing lives through serving nearly 40,000 persons across Central and Southern California.  We are committed to eliminating poverty by empowering individuals and families to achieve economic self-sufficiency and self-determination through a comprehensive array of community-based programs.

This institution is an equal opportunity provider