Enrollment & Compliance Manager

CAPE, Inc. - Livermore, CA

 Salary 70k

Benefits include: up to 15 days of accrued sick, up to 10 days of accrued vacation, 13 paid holidays after probation, and 100% paid medical monthly premium.


The Enrollment and Compliance (EC) Manager will be responsible for over-sight of the ERESA (Enrollment, Recruitment, Selection, Eligibility and Attendance) Department, ensuring that the agency complies with all regulations per Head Start/Early Head Start Performance Standards, and CA. State Preschool and General Childcare regulations.  The EC Manager will analyze, plan and strengthen CAPE enrollment systems.  Also, plan and provide training related to enrollment systems, policies and procedures for ERSEA staff, partners and agency. 

The EC Manager will also plan, organize and direct CAPE’s on-going monitoring system, including insuring routine monitoring of all program services and operations of CAPE and partner programs.  The EC Manager will also oversee related program data collection, and data management systems, prepare comprehensive reports and implement procedures for continuous monitoring of CAPE and partner programs, and perform related duties as assigned. 


 Essential Job Duties / Responsibilities: 


ERSEA Systems Management:

  • Analyze community assessment      information and facilitate planning efforts to determine design options,      recruitment efforts and enrollment guidelines for Head Start (HS), Early      Head Start (EHS), and State Preschool programs.
  • Provide input and solutions to      develop and or revise the agency’s ERSEA systems, policies and      procedures. 
  • Evaluate, design and monitor      related systems and selection criteria.       Confirm full day eligibility for new and participating families.
  • Attend outreach events to      recruit and engage families and children within the community.
  • Oversee processing applications      for accuracy and timeliness.
  • Prepare and distribute timely      reports and tracking regarding ERSEA updates.
  • Maintain systems, database,      files, etc. ensuring security of data.
  • Supervise ERSEA Specialists that      work closely with families; and provide guidance and direction.
  • Ensure the ERSEA Department maintains records and      data in a confidential manner.
  • Monitor to ensure compliance related to funded      enrollment, slot tracking, and attendance.       Submit monthly reports on HS Enterprise System.


Compliance and Monitoring:

  • Develop comprehensive monitoring systems and conduct      on-going monitoring for Early Head Start/Head Start and State Preschool      and General Child Care programs to ensure compliance with local, state and      federal mandates
  • Conduct on-going assessments of quality of service      provision and progress towards meeting programmatic goals and report      monitoring results.
  • Ensure comprehensive monitoring of childcare partner      sites, as well as CAPE programs and sites.
  • Participate in a leadership role in the agency      annual Self-Assessment.
  • Submit monthly child care program reports to the      Executive Director
  • Provide annual Program Information Report (PIR) for      CAPE Delegate Program and Grantee Program.
  • Prepare Monthly Management Report.
  • Research, analyze and interpret State and Federal      regulations.
  • Keep current of any changes affecting federal rules,      regulations and guidelines regarding the Head Start, Early Head Start,      State Preschool and General Child Care programs.



  • Design and deliver training to staff, community      partners and parents on database documentation, eligibility and topics      related to ERSEA regulations, policies and procedures.
  • Develop and provide training to staff of community      childcare partners as needed to comply with HS/EHS ERSEA requirements.



  • Supervise and support ERSEA Specialists
  • Complete annual performance evaluations in a timely      manner



  • BA in Administration, Early Childhood Education, Child Development,

      Social Services or a closely related field.

  • At least five years work experience with Head Start/Early Head Start
  • Head Start/Early Head Start and California State Preschool Program

      Eligibility, Enrollment, and Monitoring experience required.

  • Requires knowledge and experience in data collection and information processes and systems along with knowledge of childcare regulations, policy and procedure compliance.
  • Advance computer literacy including: database management, spreadsheet, word processing in a lead position.
  • Excellent communications skills: written and verbal
  • Excellent diagnostic and problem solving skills
  • Experience in training and training development for small and large groups
  • Knowledge of Head Start Performance Standards, philosophy and mission desirable


Physical Demands:

  • While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands and fingers; handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear, and taste or smell.
  • Ability to lift and carry up to 20 pounds frequently, and/or up to 50 pounds occasionally.
  • Specific vision ability required for this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
  • The work environment characteristics involve a moderate amount of noise.
  • Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.

How to Apply


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Contact Info

Gianna Phillips

Job Details

Category: Management

Type: FT

Location: Livermore, CA

Salary: 70000.00 - 70000.00

Posted On: August 1st, 2018

Agency Details

Website: www.capeheadstart.org

About CAPE, Inc.

In 1962, three years before the National Head Start Program was conceived, local nursery school teachers and community leaders started the Nursery School Scholarship Fund (NSSF) to pay the tuition of children from low-income families, allowing them to attend local, private preschools. CAPE originated from that organization. At the time superheroes were very popular with young children, who wanted to dress up with a cape and pretend to be their favorite character. After the name “CAPE” was chosen by the founders, the acronym was then defined as “Community Association for Preschool Education”.  And thus CAPE also became a superhero, advocating and providing for low-income children by delivering comprehensive services to their families. In 1966, CAPE, Inc. received a federal grant to provide Head Start programs in the Tri-Valley area.  As a delegate agency, CAPE, Inc. now serves over 200 children and families at eight different sites in Livermore, Pleasanton, and Dublin.

CAPE was recently awarded an Early Head Start – Child Care Partnership (EHS-CCP) grant under President Obama’s Early Learning Initiative. This new grant will allow CAPE to act as a grantee, expand our service area, and partner with local child care centers and family child care providers to provide Early Head Start services for 89 infants and toddlers for qualifying families in Hayward, San Leandro, San Lorenzo, and Dublin.

Our expansion will provide high quality learning opportunities to infants and toddlers through the EHS-CC Partnerships. The partnerships will also support working families by providing full-day and year round services so children will have healthy and enriching early education experiences.

CAPE’s Early Childhood Development Program options include:

  • Head Start
  • Early Head Start
  • State Preschool
  • Full Day Child Care
  • Extended Day Preschool
  • Part Day Preschool
  • Partnership Programs:
    • Pleasanton Unified School District
    • Kidango

CAPE’s Comprehensive Serves include:

  • Health Services
  • Nutrition Services
  • Disability Services
  • Family Advocacy
  • Parent Involvement
  • Mental Health Services