Vice President of Operations and Finance
Community Action Marin - San Rafael , CA
Job Title: Vice President of Operations and Finance
Reports to: Chief Executive Officer
Salary Range: 145k – 155k
Job Summary: As a key member of the executive management, the VP of Operations will work closely with the CEO and the Board of Directors to develop and implement strategic goals and key initiatives across the agency. S/he must be able to adapt to a continually evolving environment and thrive in an autonomous and deadline-oriented workplace with five (5) senior managers directly reporting to the VP of Operations.
Financial Planning and Strategic Guidance
- Responsible for monitoring implementation of the Strategic Plan.
- Represent Community Action Marin to financial partners, foundation executives, auditors, public officials, etc.
- Oversee cash, investment, and asset management to ensure availability of funds as needed
- Coordinate the development and monitoring of budgets.
- Engage the finance committee of the board of directors to develop short-, medium-, and long-term financial plans and projections.
Accounting & Compliance
- Oversee the Accounting department to ensure proper maintenance of all accounting systems and function.
- Oversee maintenance of appropriate internal controls and financial procedures.
- Ensure timelines, accuracy, and usefulness of financial and management reporting for federal and state funders, foundations, and board of directors.
- Oversee the preparation and communication of monthly and annual financial statements.
- Coordinate audits and proper filing of tax returns.
- Ensure legal and regulatory compliance regarding all financial functions.
- Remain up-to-date on nonprofit audit best practices and state and federal law regarding nonprofit operations.
- Explain and interpret policies, procedures, regulations and formulas concerning grants to Program Directors and Board of Directors ensuring activities comply with grants guidelines and agency policies
- Supervises the HR Director to ensure that hiring practices meet legal requirements and organization procedures.
- Ensures that employee trainings are up-to-date.
- Supervise the Office Manager, ensuring purchasing of common supplies and equipment for office and kitchen materials.
- Search for ways to more efficiently conduct business as an agency.
- Oversee that the common entry way, reception area, kitchen and conference rooms serve the needs of staff, clients and visitors.
- Negotiate with vendors for office supplies, seeking ways to save the Agency funds.
- Oversee employee appreciation and recognition events and initiatives including the annual holiday party.
- Oversee the Facilities Department and ensure the maintenance of all organization facilities.
- Oversee building leases, and act as the agency’s point of contact with landlords.
- Supervise IT manager and oversee procurement and maintenance of equipment.
- Work with program and accounting staff to ensure that client and fiscal databases best serve the needs of the agency.
- Search for new and innovative ways to integrate technology into the agency’s business at every level.
- A minimum of a BA in Accounting/Finance/Business Administration; a CPA and/or MBA would be a plus
- At least five (5) years’ experience in a management role, preferably with experience in a nonprofit with a budget of at least $10 million and/or a highly regulated industry.
- Experience partnering with executive staff, resulting in the development and implementation of innovative fiscal, management and operational strategies.
- Demonstrated experience implementing operational changes at a large organization.
- Experience in or knowledge of nonprofit fiscal management and government contracts.
- Excellent written and oral communication skills.
- Demonstrated leadership ability, team management, and interpersonal skills.
- Excellent analytical and abstract reasoning skills, plus excellent organization skills.
- Ability to work collaboratively with staff and contractors at all levels.
- Well-developed organizational skills and attention to detail.
- An innovative mindset that values teamwork and collaboration internally.
- High proficiency at with common accounting software and Excel.
- A strong commitment to social justice, equity and CAM’s mission to provide high quality programs to serve low income individuals and families.
- Experience serving on or working with a non-profit Board of Directors, specifically around implementation of a strategic plan.
- Experience negotiating with a range of vendors.
- Experience working with government entities at the federal, state and local level.
Experience with federal, state, and local funding sources. I.e. Head Start, CA State PreK, and Foundations.