CCDF Program Assistant

California Rural Indian Health Board, Inc. - Roseville, CA


Position Summary:

This position provides support and assistance to the Tribal Child Development Director and in collaboration with the CCDF Specialist.  Duties include preparing client documents, timesheets, setting up databases for tracking deliverables and clients, filing and general office support for the department.  Incumbent will order and ship health, safety, and educational supplies and materials to Tribal child care providers, Tribal Administrators and staff, with special focus on First Aid.  Develops and produces publications, brochures, and educational materials to communicate the purpose and philosophy of the CCDF Program to the Indian community-at-large and specifically, to potential members by making effective use of variety of approaches.

Essential Functions:

  1. Responsible for providing CCDF support and assistance to the Tribal Child Development Director in such matters as: screening telephone calls and providing support to parents and child care providers and responsible for performing site visits to child care provider’s home and/or facilities. Attend meetings when requested by the Tribal Child Development Director.

  2. The incumbent performs special projects and other assignments as requested by the Director or as necessary by the grant.

  3. The incumbent is responsible for recruiting new Tribal families onto the CCDF program through the application process.

  4. Gather all pertinent documents related to the application process, payment process, database process, filing process, and due diligence process to ensure compliance and tracking of clients’ needs.  Will report on these topics to the Director on a monthly basis.

  5. Will perform active updates with families who are placed on the CCDF waiting list and/or refer non-eligible families to other child care programs.

  6. Will be responsible for upkeep of TCD file room and off-site storage area.  Will work in tandem with the TCD Administrative Assistant.

  7. Will help with CCDF Specialist on getting background clearances for child care providers.

  8. Will help with department overflow work for grants administered through TCD.

  9. Under the direction and supervision of the Tribal Child Development Director, responsible for: in conjunction with the CCDF Program Specialist, will travel to Tribes to monitor child care providers, provide reports on findings related to Health and Safety issues with child care providers to the Director and CCDF Specialist, research child care providers and centers in California to create a resource and referral for Tribal parents, provide the operations department with updated CCDF forms, resources and articles for CRIHB’s website, draft all independent contractor forms once a year per program ,specifications as directed by CCDF Program Specialist.  Design a tracking method to record due diligence on this topic and report monthly on efforts to collect clients’ documents, review all CCDF timesheets for accuracies and make appropriate follow ups with clients, and deliver corrected timesheets to CCDF Program Specialist, track timeliness of timesheet submissions, payments, and changes to client files and client request for services.  Will create a report for the director on a monthly basis, keep Tribal Child Development Director and CCDF Specialist apprised of problems with client files, clients or missing documentation, responsible for drafting, composing and typing progress reports to be submitted to the Tribal Child Development Director regarding client issues on a monthly basis, responsible for gathering and producing article for Quarterly CCDF Newsletter.

  10. Responsible for maintenance of the activities calendar for the Tribal Child Development Director on issues related to CCDF.

  11. Responsible for the production, and dissemination of all CCDF related educational and promotional items.

  12. Responsible for continuous maintenance of department files and databases for clients and providers with required documentation and information.  This includes working in multiple filings systems and shared drives, and keeping all updated.

  13. Regular and predictable attendance.

  14. Other duties as assigned.


Additional Responsibilities:

  1. Maintain a valid, unrestricted California Driver’s license and ability to be insurable under CRIHB’s automobile insurance.  If employee has a valid license from another state, he/she must obtain a CA license within 2 months of hiring date.

  2. Position requires occasional overnight travel within CRIHB’s service area.

  3. Requires ability to drive up to 7 hours a day.



  1. Possess an A.A. degree in social work or related field or experience equivalent to an A.A. gained by providing direct services to low-income families having diverse ethnic and cultural backgrounds for a minimum of four (4) years.

  2. Must have hands on experience with Tribal or State CCDF programs.

  3. Must possess excellent written, oral communication and math skills.

  4. Ability to communicate effectively with parents, children, peers and professionals.

  5. Detailed oriented.

  6. Highly skilled in the use of computers and software programs such as; MS office (Word, Access, Excel, PowerPoint, Outlook), In-design, Adobe Acrobat and Photoshop.

  7. Must have prior working experience creating and/or maintaining query-driven database.

  8. Knowledge of office management, problem solving management techniques, and the ability to coordinate organizational resources.


This position requires an awareness and keen appreciation of American Indian traditions, customs and socioeconomic needs and the ability at all times to meet and deal effectively in contacts with Indian organizations which requires tact, courtesy, discretion, resourcefulness, and good judgment in handling functions of a sensitive nature.


Preference in hiring is given to qualified American Indians in accordance with the Indian Preference Act (Title 25, U.S. Code, Sections 472 and 473).  Applicants claiming Indian Preference must submit Indian verification, certified by Tribe of affiliation or other acceptable documentation of Indian heritage.


How to Apply

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Contact Info

Human Resources Department

Job Details

Category: Program Support

Type: FT

Location: Roseville, CA

Salary: 27.37 - 30.23

Posted On: September 5th, 2018

Agency Details


The California Rural Indian Health Board (CRIHB) was formed to provide a central focal point in the Indian health field in California for planning, advocacy, funding, training, technical assistance, coordination, fund raising, education, development and for the purpose of promoting unity and formulating common policy on Indian health care issues.


We are committed to the needs and interests that elevate and promote the health status and social conditions of the Indian people of California. CRIHB does this by providing advocacy, shared resources, training, and technical assistance that enhances the delivery of quality comprehensive health related services.

Child Care & Development Fund (CCDF) Program


The Office of Child Care is dedicated to enhancing the quality, affordability, and availability of child care for all families. The Office of Child Care administers federal funds to states, territories, and tribes to assist low-income families in accessing quality child care for children when the parents work or participate in educational or training programs.  It is this mission that CCDF is built upon.

The Child Care and Development Fund program, or as it is referred to, CCDF, is distributed on a yearly basis to all federally recognized tribal grantees and Tribal Lead Agencies, such as California Rural Indian Health Board, Inc.  This program is federally funded, subjected to federal regulations governing this program.  By this virtue, Tribal families are able to receive child care subsidies directly from CRIHB, instead of having to apply for state funding.

CCDF’s main goal is to assist low income families with child care costs in the form of subsidies.  CCDF covers costs for children birth to 13 years of age, along with providing technical support for parents and child care providers.  Parents are afforded the opportunity to seek the type of child care that is best suited for their child, inclusive of Licensed Child Care; Private-For-Profit Child Care; Preschools; Afterschool Programs; Summer Programs and Relative-Family Child Care.

Child Care Services Funded by CCDF: Subsidized child care services are available to eligible families through certificates or agreements with parents.  Child care providers serving children funded by CCDF must meet basic health and safety requirements set by states and tribes. These requirements must address prevention and control of infectious diseases, including  immunizations; building and physical premises safety; and minimum health and safety training.