Sierra Cascade Family Opp - Susanville, CA
Salary: Based on SCFO Salary Schedule Range
Hours: 40 hours per week, 52 weeks per year
Supervisor: Financial/Administrative Officer
SUMMARY OF POSITION: The Bookkeeper is responsible for providing support to the Financial/Administrative Officer.
- Support the philosophy of Sierra Cascade Family Opportunities in the implementation of all related duties.
- Establish and maintain a cooperative relationship with a variety of staff and clients.
The agency holds the right to change “duties” of this position description whenever the agency deems it necessary to do so. When duties are revised the employee will receive a copy of the “revised” position description and will have all changes clearly explained.
- Calculate and process accounts payables on a bi-weekly basis, and obtain appropriate approvals. Work with vendors to reconcile billing disputes, update account information and create a positive working relationship to meet the needs of the agency.
- Responsible for Fiscal Office petty cash.
- Oversee set-up maintenance and annual purge of vendor file system.
- Calculate and process payroll on a bi-weekly basis, and obtain appropriate approvals. Assure that all leave is accurately accumulated and used.
- Maintain accurate payroll records to assist with the preparation of quarterly local, State and Federal payroll reports.
- Oversee maintenance of employee payroll files.
- Control property inventory files and update as purchases are made. Schedule FAO to conduct physical inventory of all sites once every two years.
- Assist FAO in calculating and submitting monthly Child Adult Care Food Program report and record associated revenue.
- Reconcile meal count reports with attendance reports and complete on-line CNIPS Claim Report.
- Under direction of the FAO calculate and review monthly in-kind.
- Assist FAO to accurately record and report all state and federal tax records, worker’s compensation reports, state disability and unemployment insurance in a timely manner.
- Make requests to funding agencies for payments/reimbursements.
- Assist FAO in making bank deposits and ensuring cash is appropriately accounted for.
- Responsible for updating payroll reporting dates on agency intranet and other databases, as directed.
- Print monthly analysis reports from bookkeeping system reflecting actual vs. budget expenses, and give to Financial/Administrative Officer for analysis.
- Assist in reconciling monthly bank statement to meet time lines indicated by Financial/Administrative Officer.
- Responsible for maintaining staff database, email, calendar on agency intranet and other databases, in conjunction with the Program Systems Manager.
- Under the direction of the Program Systems Manager, create, maintain and track receipt of salary agreements. File fully executed salary agreements in respective employee payroll files.
- Responsible for collecting and documenting community Third party in-kind contributions at individual work site to contribute to the overall agency’s 20% funding compliance with Head Start regulations.
- Participate in recruitment activities throughout the program year.
- Answer telephones, screen incoming calls and route to appropriate staff.
- Attend and participate in agency meetings and trainings as directed, and attend job-related workshops as noted on the Employee Development Plan..
- Distribute payroll checks and payables to appropriate staff and vendors.
- Provide support services and resources to staff, as needed and/or as directed in a positive, respectful, and professional manner.
- Perform related duties as assigned
- Must be 18 years of age.
- Possess a high school diploma or equivalent and a basic understanding of accounting principles.
- Have a minimum of two year’s experience working with accounts payables and payroll.
- Demonstrate the ability to operate work processing and data based computer programs.
- Must be able to meet deadlines.
- Demonstrate the ability to follow instructions and express ideas effectively within a team environment with staff, professionals, and community members.
- Be able to work with minimum supervision, and accept direction of others as needed.
- Demonstrate the ability to communicate with a variety of staff, parents, public agencies and volunteers, and communicate well on the telephone.
- Be motivated to pursue additional training in job-related fields.
- The ability to interpret local, State and Federal regulations, policies and procedures as they pertain to the duties of the job.
- After an offer of employment is made, must have Employee Health Appraisal completed by a physician and proof of a TB clearance.
- Must complete and submit fingerprints and required Community Care Licensing documentation. All required clearances must be received prior to beginning employment.