Human Resources & Safety Specialist
Placer Community Action Council, Inc. - KidZCommunity - Auburn, CA
Our mission is to empower children and their families to maximize their full potential through opportunities for growth and change.
At KidZCommunity, we subscribe to the Standards of Ethical Behavior as outlined in the NAEYC Code of Ethical Conduct. All employees are expected to become familiar with the code and use it as a model for ethical and professional behavior.
The Human Resources & Safety Specialist oversees the agency’s recruiting, staffing, onboarding, education, certification, safety, and worker’s compensation policies and procedures. The HR Specialist oversees the company's recruiting programs, policies, and procedures to develop and utilize various sources of potential applicants to fulfill staffing needs. Supervises Reception.
The Human Resources & Safety Specialist reports to the Human Resources Director.
Fair Labor Standards Act (FLSA) Status and Classification:
This is a full-time, full-year, exempt position.
Essential Duties and Responsibilities:
Recruiting / On Boarding:
- Research external and internal effective recruitment resources (ex. career fairs, social media, job boards, colleges, etc.). Build partnerships.
- Develop knowledge and expertise in the education and certification requirements to specialize in hiring and staffing requirements (teachers, home visitors, family advocates,)
- Organize and execute new employee onboarding.
- Preparing, scheduling and delivering an overview for new staff or on-going as needed.
- Creating and Updating New Staff / On-going Training Templates / Plans (Working with the Unit Managers).
- Tracking and Updating Changes in Office 365 SharePoint / Planner.
- Working with supervisors and managers to meet timelines for completion of training plans and maintain in HR.
Legal Compliance and Research:
- Manages, tracks and administers state and federal leaves of absences for all staff and coordination of benefits with EDD.
- Provide support for staff to file claims with EDD for paid family leave, disability and paid family benefits. Build partnership with EDD.
- Consults with employees regarding their rights to specified state and federal leave of absences (FMLA, CFRA, ADAAA, PDL, etc.).
- Consults with Human Resources Director regarding compliance and risk management regarding leave of absences to adhere to state, federal and local regulations.
- Develop and maintain affirmative action programs, file EEO-1 report annually, and maintain other records, reports, and logs to conform to EEO regulations.
- Manage and ensure the education, training and certification requirements for all staff meet the HS Performance Standards and Title 22 Licensing regulations.
- Track and monitor completed college courses, training and certifications in OnePoint HCM. Prepare and submit Child Development Teaching Permits to Commission on Teacher Credentialing.
- Ensures the compilation of annual Program Information Report (PIR) data and delivery as required.
- Facilitates the Safety Advisory and Emergency Preparedness Joint Sub-Committee.
- Manages Workers’ Compensation claims and all associated communications.
- Ensures the compliance and maintenance of the Cal/OSHA Form 300 and Cal/OSHA Form 300 Appendix A for all centers and ensures postings as required.
- Oversees the creation, delivery and implementation of employee safety incentive plan. Monitors and reports plan effectiveness to Key Management and Human Resources Committee.
- Conducts in-depth investigations and report findings and make recommendations to the Human Resources Director and Executive Director.
- Provides on-going training as needed for IIPP, HIP, Safety Incentive, Hazard Communication and Emergency Preparedness Plans.
- Designs improvement plans to reduce risk and liability claims.
- Ensures the communication of timely, relevant safety information to staff. Provide support and resources to staff. Assist with quick and effective recovery programs that will allow staff to return to work in good health and safety.
- Performs other duties as assigned.
- Manage reception team, including scheduling, training and supervison
- Familiar with State of California Department of Social Services and Child Protective Services.
- Human Resources management and federal and state employment laws that affect the employment relationship.
- Performance Standards and other agency policies governing operations related to job duties, work performance and personal conduct.
- Operation of common business software MS Office 365 (Word, Excel and Outlook) and HRIS System (ex. OnePoint HCM).
- Correct English including vocabulary, grammatical usage, spelling and punctuation.
- Strong oral and written communication skills.
- Basic mathematical skills.
- Ability to add, subtract, multiply and divide in most common used units of measures, using whole numbers, common fractions and decimals. Ability to compute rate, ration and percent and to draw and interpret bar graphs.
- Generate reports from an HRIS System (ex. OnePoint HCM) and import into MS Excel, MS Word or Adobe Acrobat PDF.
- Perform Human Resources essential duties with limited supervision.
- Support Human Resources Unit on a daily basis.
- Strong communication skills and a professional demeanor.
- Must be able to work in a rapidly changing environment.
- Good analytical skills
- Positive problem-solving skills.
- Ability to maintain confidentiality
- Interpersonal and organizational skills are required.
- Must be dependable and maintain excellent attendance and punctuality.
Minimum three (3) years of human resources experience, expansive knowledge of labor law and human resources processes including staffing and staff development.
Education and Permit:
Minimum of an AA with emphasis on business related courses or a combination of experience and training that provides the required skills and abilities to perform the essential duties. Must possess HRCI PHR or SPHR Certification or attain it within first year of hire.
Training as required
Physical Requirements and Work Conditions:
- Physical Activity: On a continuous basis, sit at a desk for long periods of time. Intermittently, twist and reach office equipment; write or use keyboard to communicate through written means. Lift up to 25 lbs.
- Use of Senses: Must show good listening skills and have the ability to successfully hear conversations, both live and on the telephone. Good vision corrected if necessary.
- Environmental Conditions: The duties of this position are usually performed in a hazard-free indoor environment and occasionally outdoors in weather conditions. The noise level is moderate.
- Atmospheric Conditions: No fumes, odors, dusts, smoke, gasses or poor ventilation.
- Department of Justice Fingerprint and child abuse index clearance.
- Post-offer physical examination; TB clearance; proof of immunization or immunity to pertussis and measles; and annual flu vaccination or signed declination.
- Valid Class C driver’s license, readily available and reliable transportation and minimum vehicle insurance as required by state law.
- Current Pediatric First Aid Certificate; current Infant/Child CPR Certificate.
- Optional participation in a minimum of two (2) civic events annually.