Office Assistant

Foundation for Early Childhood Education, Inc. - EL Monte , CA

      I.         SUMMARY OF DUTIES

The incumbent is responsible for accurately gathering, tracking, recording, and compiling data entry that pertains to children/families enrolled in our program. Responsible for the management of computerized information, central file system, and reports related to family/child services.

 

  • Responsible for data entry of component information through the database systems that maintain child/family information.
  • Works under direction of MH & Disabilities Coordinator to support department compliance and services
  • Assist as needed with reception coverage and/or substitute dispatch support
  • Ensure information of children are accurately tracked, recorded, and stored through the ChildPlus Data Base System and paper files
  • Maintains accurate child files, reconciles with web-based software and programs
  • Tracks referrals and ensures the submission of referrals to LEAs and LAUSD, MH agencies
  • Provide required data and lists related to program information to internal sources/departments
  • Provide relevant information to managers for MDT, MTSS, IEP or other meetings
  • Run and review reports for accuracy, monthly, and on-going, including PIR
  • Support screenings- ASQ 3, ASQ SE, DECA, and ESP

 

    II.         QUALIFICATIONS, EXPERIENCE & SKILLS

Education: High School Diploma

Experience: One-year experience working as a Data Entry Clerk or Administrative Assistant in an office environment.

           

Skills and Abilities:

  • Ability to handle multiple tasks/projects
  • Bilingual in English and Spanish
  • Experience working with Microsoft Word, Excel, and a Database System
  • Knowledge in ChildPlus is a plus
 
  III.         SPECIAL REQUIREMENTS

Prior to hire, the following must be assured:

 

Eligibility to Work: All potential employees will be asked to present supporting documents establishing proof of identity and employment eligibility upon completing the I-9 form.

 

Medical Examination: Must submit a medical examination demonstrating capability to perform type of work required and must submit a tuberculin skin test or chest x-ray. Proof of the following immunizations: Influenza, Pertussis TDAP (Whooping Cough), and Measles (MMR).

 

Fingerprint Clearances: All potential employees will be subject to obtain fingerprint clearances from the Department of Justice (DOJ), the Federal Bureau of Investigation (FBI), Child Abuse Central Index, and Megan’s law prior to starting work.

 

Other Special Requirement: Must have the use of an automobile with adequate insurance coverage and a valid California driver’s license, or have available transportation.

                                     

*Failure to meet medical standards and/or criminal record clearance may result in withdrawal of job appointment.

 

  IV.         PHYSICAL DEMANDS

The physical demands described here are representative of those that must by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to site; use hands to finger, handle, or feel and talk or hear.

 

The employee is frequently required to reach with hands and arms and stoop, kneel, crouch or crawl. The employee is occasionally required to stand and walk. The employee must be able to lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, color vision and ability to adjust focus.

 

 

    V.         APPLICATION PROCEDURES

Applicants must complete Foundation for Early Childhood Education employment application. Resumes are not accepted in lieu of application materials. Interested individuals may obtain an employment application from Human Resources Department located at 3360 Flair Dr, Suite 100, El Monte, CA 91731 or may download the application at our website – www.foundationheadstart.org

 At the moment, we are accepting applications via email at applications@foundationheadstart.org 

Interested candidates must forward the following documentation to the address listed above – in c/o Human Resources Department:

  1. Employment Application – with original signature 
  2. Cover letter
  3. Resume
  4. Copy(ies) of Degrees
  5. Copy(ies) of Transcripts
  6. Letters of Recommendation
  7. And any other pertinent documentation as deemed necessary

How to Apply

hr@foundationheadstart.org

Click here to visit the application page

Contact Info

hr@foundationheadstart.org

Job Details

Category: Program Administration

Type: FT

Location: EL Monte , CA

Salary: 2903.28 - 3755.05

Posted On: July 22nd, 2020

Agency Details

Website: http://www.foundationheadstart.org/

      I.         PROGRAM SUMMARY

Foundation for Early Childhood Education, Inc. (Foundation) is a Head Start Delegate Agency and State Preschool Grantee. As a nonprofit organization, we have supported young children and their families for over 50 years in Early Childhood and family services. Foundation for ECE, Inc. currently operates nineteen preschool sites in Los Angeles County located in: Boyle Heights, Echo Park, and Hollywood. Foundation for ECE, Inc. also collaborates with HACLA and LA City.

 

Foundation for Early Childhood Education, Inc. (Foundation) serves children 18 months to 5 years of age. The program fosters Family Engagement in all of the areas of a child’s development and provides comprehensive resources to low-income families in the areas of health, nutrition, and community resources. Foundation is a comprehensive early childhood education program with a focus on child development that includes a child’s cognitive, physical, social emotional growth, and development.