a. Includes the Migrant and Seasonal Head Start (MSHS), Regional Head Start/Early Head Start Program (HS/EHS), State Child Development (SCD) Center Based Programs, Child Care Resource Connection (CCRC), and Family and Community Support Services (FCSS), and Program Design and Environmental (PDI) team.
b. Provides leadership and direction in working with and as a member of the Executive Leadership team.
i. Plans and directs the current and future CYFS Division in concert with the CEO, Board of Directors, Policy Councils (PC), and other Administrative Staff as appropriate.
c. Utilizes agency resources to enhance CYFS Division services and communicates needs to the appropriate individual/group, Executive Leadership Team, the Board, Policy Councils, middle and/or upper management in a timely manner.
d. Assists and advises in creating the Staff Development Plan for the CYFS State and Regional HS Director, MSHS Director, the SCD Center Director, CCRC Director, FCSS Director, PDI Director, Finance Specialist’s and Program Manager.
i. In coordination with the Human Resources Director and Assistant HR Director ensures that goals are in accordance with any needs that are identified in the employee’s Performance Appraisal.
e. Oversees the development of CYFS financial plans and budgets
i. In conjunction with the Chief Executive Officer (CEO), Chief Operations Officer (COO), and Chief Financial Officer (CFO) and/or individual program/project Directors, as appropriate
ii. Including operating costs, capital expenditures, etc.iii. In conjunction with the CFO and CEO, implements internal and external reporting systems and procedures for monitoring and controlling CYFS fiscal activities within budget constraints such as purchasing, property procurement, inventory control, facilities acquisition, monitoring operating and payroll expenses incurred by each CYFS project/program.iv. Ensures that all CYFS local, State and Federal funding applications are submitted on time.
a.Develops effective management systems and procedures in a written plan that supports the implementation of program services such as:
i. Systematic program planning proceduresii. Responsive and smooth communication systems, andiii. Efficient record keeping and reporting systems.
b. Develops within the written administrative plan, policies and procedures for program self-assessment and delegate agency monitoring that ensure:
i. Continual progress toward meeting program objectives,ii. Regular progress monitoring, andiii. Identification and remedy of program weaknesses.
c. Regularly evaluates and reports progress toward meeting CYFS program goals to the CEO and the Executive Leadership Team.
a. Oversees the provision of Head Start, Early Head Start, Migrant and Seasonal Head Start, and State Child Development Programs that serve over 4,500 children annually in over 200 centers and family child care homes in ten counties. Provides oversight to subsidized child care services to over 1,100 families and 1,800 children annually in San Luis Obispo County through the agency's Child Care Resource Connection. Establishes and maintains positive relationships with parents and parent groups by setting the example and ensuring that staff are trained in how to communicate and work with parents effectively.
i. Provides leadership to staff in recognizing and demonstrating the importance of welcoming and maximizing parent involvement in the CYFS programs.ii. Ensures that parents and parent groups are directly involved in the development and/or approval of decision-making, policy development, self-assessments and activities of each of the Division programs and ensures that applicable policies and procedures are followed including adequate and appropriate documentation per individual project/program and auditing requirements.iii. Works with Policy Councils for HS and MSHS.
b. Directly hires, or approves the hiring of key staff employed within the CYFS Division.
i. Oversees directly, or by delegation, the supervision and monitoring responsibilities to ensure the adequate and appropriate staffing of the various program/projects within the CYFS Division.
c. External Communication
i. Corresponds with and exchanges information about program issues, guidance, suggestions and questions with the various Federal, State and local CYFS related individuals and groups as defined in the CAPSLO Communications Diagram and corresponding narrative.ii. Follows current and future CYFS operations; e.g., review and/or preparation of agency press releases, articles, informational brochures and publications.
d. Internal Communication
i. Establishes, maintains and regularly monitors the 2-way flow of written and oral communication/information among and between CYFS personnel (as defined in the CAPSLO Communication Diagram and accompanying narrative), CAPSLO agency administration, Board and parent Policy Councils (as needed) in order to ensure that all entities are appropriately and continually informed; e.g., informing PCs or staff of monthly ADA figures, monthly in-kind and financial status reports.
ii. Conducts regular management meetings.
e. Information Management
i. Ensures that the Regional HS, MSHS, SCD Director, CCRC Director, FCSS Director, PDI Director, Program Manager, CEO, COO, CFO, Human Resources Director, Planning and the CAPSLO Board of Directors and Policy Councils generate and/or receive regular, relevant CYFS budget status information, notices, internal memoranda and correspondence plus program monitoring reports and recommendations as appropriate.
1. E.g., results of annual self-assessments, federal monitoring findings, Training/Technical Assistant Needs Assessment results, annual Community Needs Assessment analysis and accompanying recommendations.
a. Ensures that all CYFS grant and contract specifications are met.b. Participates in audit entrance and exit interviews.c. Works to resolve directly, or by delegation, all audit exceptions and ensures that all related management recommendations are implemented.d. Reviews monthly in-kind/non-Federal match reports to ensure that all local sources of in-kind funding are utilized and properly documented in the amount needed to meet the CAPSLO Regional HS grant and MSHS grant non-Federal match requirements.e. Monitoring Program
i. Regularly monitors, through reports and periodic site visits, the delivery of services to all the children and families served in CYFS programs.ii. Prepares monthly reports/summaries by project which assess progress toward meeting program and component goals and objectives plus other problems and issues that may need to be addressed.iii. Coaches CYFS Program Directors in ways to improve their monitoring skills.iv. Financial - Reviews financial reports by CYFS project/center on a monthly basis with Program Directors to ensure that expenditures are within budget constraints.
a. Oversees new grant applications and program development.b. Plans, prepares for and develops new funding sources.c. Works with Planning Department and Executive Leadership Team.
a. Plans for and develops utilization of community resources.b. Initiates and maintains working relationships with public and private agencies that can provide supporting services to CYFS programs.c. Mobilizes available local, state and federal resources to increase the scope and quality of programs for the Child, Youth and Family Services within CAPSLO.d. Provides leadership and direction in developing continuous community planning to promote collaborative action with other agencies in order to improve, share and augment services, staff, information and funds including service coordination and joint training, identification and resolution of service delivery problems.
i. Represents the CYFS Division programs at the community, state and national levels.
a. Performs other duties as instructed by the CEO to carry out the CAPSLO administrative and programmatic activities necessary to fulfill the roles and responsibilities of the CYFS/agency.
1. Uses best practices and demonstrates up-to-date knowledge and skills in technology.
Location: San Luis Obispo, CA
Salary: Competitive Salary
Posted On: July 29th, 2020
Community Action Partnership of San Luis Obispo County Inc. (CAPSLO) has been San Luis Obispo County’s federally-designated community action agency since 1965. In 2019, Community Action Partnership served over 38,000 persons across San Luis Obispo County and ten other central and southern California counties.
Through a variety of programs and in collaboration with other community service agencies, CAPSLO helps individuals and families achieve self-sufficiency and economic stability through programs that focus on: