KidZCommunity - Placer Community Action Council, Inc. - Auburn, CA
Employee Recruitment, Selection, Staffing and Hiring:
- Creates and posts recruitment notices; obtains and maintains employment applications.
- Supports Human Resources Director with conducting preliminary telephone or face-to-face screening interviews to determine the appropriateness of applicants.
- Researches and makes recommendations on new recruitment opportunities, including but not limited to career fairs, colleges, online social media, community partnerships, etc.
- Schedule candidates for interviews and assists with interview process.
- Conducts reference checks, criminal record checks, child abuse index checks, educational and employment verifications.
Essential Duties and Responsibilities (continued):
- Provides support to employees with various personnel-related requests.
- Discussed personnel policies and employee rights under employment law as directed, explaining/interpreting personnel-related agency policies and procedures and referring to Human Resources Director when appropriate.
On Boarding/HR New Staff Orientation:
- Prepares, schedules and delivers an overview of new staff training and onboarding to new employees and supervisors.
- Creates and updates New Staff Training templates and training plans for new hires and existing team members.
- Tracking and Updating Changes in Office 365 SharePoint / Planner.
- Works with supervisors and managers to meet timelines for completion of training plans. Assures accurate documentation of training process.
- Works with Human Resources Director to set up and update back-end One Point HCM for HR processes and procedures.
- Ensures data integrity and compliance with policy or state and federal regulations.
- Creates and generates One Point reports.
- Maintains accurate and up-to-date employee records in an integrated computer-based and paper-based information system.
- Works with Human Director to manage, track, and administer leaves of absences and coordination of benefits with EDD. Provides support for staff to file claims with EDD for paid family leave and disability benefits. Builds partnership with EDD.
- Consults with Human Resources Director regarding compliance and risk management regarding leave of absences.
- Monitors the education, training and certification requirements for all staff, assuring compliance with HS Performance Standards and Title 22 Licensing regulations.
- Provides support to staff and management to research course offerings at colleges and universities. Manages, projects and processes education reimbursements.
- Tracks, adds, edits completed courses, training and certifications in OnePoint HCM. Prepares and submits Child Development Teaching Permits to Commission on Teacher Credentialing.
- Ensures the compilation of annual Program Information Report (PIR) data and delivery as required.
- Reviews time-off requests by staff to ensure that they meet agency policies and procedures
- Back up to managing, handling and processing agency benefits as needed.
- Manages, administers and tracks all staff performance evaluations in One Point HCM. Add and edit job competencies and job positions. Report Generation / System Implementation.
Essential Duties and Responsibilities (continued):
Employee Administration (continued):
- Back up support to managing, handling and processing Title 22 regulations. Build strong relationships with LPAs and Regional Area Manager.
- Prepares correspondence, reports, memoranda, and other forms of communication.
- Oversees workers’ compensation claims and associated communications.
- In collaboration with the Human Resources Director, ensures Cal/OSHA compliance.
- Ensures the maintenance of the Cal/OSHA Form 300 and Cal/OSHA Form 300 Appendix A for all centers and ensures postings as required.
- At the direction of the Human Resources Director, conducts accident investigations and reports findings and make recommendations to the Human Resources Director and Executive Director.
- Provides on-going training as needed for IIPP, HIP, Safety Incentive, Hazard Communication and Emergency Preparedness Plans.
- Ensures the communication of timely, relevant safety information to staff. Provide support and resources to staff. Assist with quick and effective recovery programs that will allow staff to return to work in good health and safety.
- Performs other duties as assigned.
- Understanding of human resources management and federal and state employment laws that affect the employment relationship.
- Performance Standards and other agency policies governing operations related to job duties, work performance and personal conduct.
- Operation of common business software, including Word, Excel and Outlook.
- Ability to read, write and speak English and Spanish, using correct grammar, spelling and punctuation
- Ability to read and interpret required documents such as safety rules, operating instructions and procedure manuals
- Ability to speak effectively with co-workers, parents, children and community members as required
- Ability to add, subtract, multiply, and divide in most common used units of measure, using whole numbers, common factions and decimals.
- Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Effectively analyze situations and make recommendations.
- Establish and maintain effective work relationships with co-workers, subordinates, parents, and the public.
- Interact effectively and positively with diverse and multi-cultural individuals.
- Strong technical knowledge and skills as relates to business operations.
- Perform essential duties with limited supervision.
- Support Human Resources Unit on a daily basis.
- Strong communication skills and a professional demeanor.
- Must be able to work in a rapidly changing environment.
Minimum of three (3) years of general administrative experience sufficient to demonstrate knowledge of Human Resources with an emphasis on wage and hour and labor requirements.
Education and Continuing Education:
Graduation from high school with emphasis on business related courses or a combination of experience and training that provides the required skills and abilities to perform the essential duties. Must possess HRCI PHR or SPHR Certification or attain it within first year of hire.
Physical Requirements and Work Conditions:
- Physical Activity: On a continuous basis, sit at a desk for long periods of time. Intermittently, twist and reach office equipment; write or use keyboard to communicate through written means. Lift up to 25 lbs.
- Use of Senses: Effective listening skills; ability to hear and engage in conversations, both live and via telephone and videoconference.
Physical Requirements and Work Conditions (continued):
- Environmental Conditions: The duties of this position are usually performed in a hazard-free indoor environment and occasionally outdoors in weather conditions. The noise level is moderate.
- Atmospheric Conditions: No fumes, odors, dusts, smoke, gasses or poor ventilation.
- Department of Justice Fingerprint and child abuse index clearance.
- Post-offer physical examination; TB clearance; proof of immunization or immunity to pertussis and measles; and annual flu vaccination or signed declination.
- Valid California Class C driver’s license, readily available and reliable transportation and minimum vehicle insurance as required by law.