Human Resources Specialist

  Salary Range:

Hourly: $37.03 - $47.66*

*+ 2 % Bilingual and 8% Tahoe Basin

Vision:

To establish children and families as our Nation’s Top Priority

Mission Statement:

Our mission is to empower children and their families to maximize their full potential through opportunities for growth and change.

Values:

The entire KidZCommunity organization is dedicated to creating and fostering a supportive environment which promotes trust, respect, professional growth, and quality leadership.

Professional Ethics:

At KidZCommunity, we subscribe to the Standards of Ethical Behavior as outlined in the NAEYC Code of Ethical Conduct and Advancing Equity in Early Childhood Education.  All employees are expected to become familiar with the code and use it as a model for ethical and professional behavior.

Summary:

The Human Resources Specialist will be responsible to handle, oversee, and manage various HR functions and duties that encompass and include: talent acquisition, recruiting, staffing, employee and labor relations, employee engagement and retention, performance management and appraisal systems, timekeeping records, agency health care benefits, leaves of absences, health and safety, worker’s compensation, investigations, salary comparability studies, succession planning, State and Federal Employment Labor Laws, regulations, compliance and risk management, etc. This role will require varying levels of complexity and the ability to handle extremely time-sensitive projects, programs, policies, reports, HRIS implementation, monitoring, evaluations, and confidential information. Develop and administer safety plans, programs, practices, and committees.

Reporting Requirements:

The Human Resources Specialist is directly supervised by the Director Human Resources.

Fair Labor Standards Act (FLA) Status and Classification:

This is a full-time, 12-month, non-exempt position.

Essential Duties and Responsibilities:

• Operates within the KidZCommunity vision/mission/values.
• Operates from the NAEYC Code of Ethical Conduct.
• Operates within the Federal, State, Local, County Employment Labor Law Regulations and Ordinances.
• Understands and operates using Equity Practices.
• Follows the Head Start Performance Standards.
• Follows the Personnel Policies and Procedures Employee Handbook (PPH).

Employee Relations:

• Provides assistance and support to employees with various personnel-related requests.
• Refers employees regarding their rights under State and Federal employment labor law regulations, ordinances, and explaining/interpreting personnel-related agency policies and procedures to the Director Human Resources.

Committees:

• Attend Personnel Committee, Policy Council, or Board of Director Meetings on behalf of  Director Human Resources to deliver reports and policy revisions upon request, availability, and prior approval.
• In conjunction with the Executive Director, plans, prepares, and compiles data into a report or presentation for bimonthly Personnel Committee held on Tuesdays and monthly Policy Council Committee meetings held on the 2^nd Thursdays.
• Coordinates training and presentations for Policy Council Committee meetings.
• Facilitates the organization and implementation of the Policy Council.
• Facilitates the training of Policy Council parents in the State and Federal legislation process according the Head Performance Standards and Program Governance.
• Participates with Policy Council parents on the State and Federal level advocating for legislation.

Legal and Research:

• Tracking, adding, editing completed courses, training and certifications in OnePoint HCM. Prepare and submit Child Development Teaching Permits to Commission on Teacher Credentialing.

Essential Duties and Responsibilities:

Legal and Research:

• Provide support to the Director Human Resources regarding changes in the federal, state and local labor/employment law issues.

• Assist the Director of Human Resources with agency policies, procedures and employment practices.
• Comply with federal, state, and local laws.
• Conduct research on legal employment and labor law paper-based, computer-based, online systems, and attend workshops, conferences, or seminars to keep up to date on State, Federal, Local employment labor law ordinances, and human resources management issues.

On Boarding / HR New Staff Orientation:

• Preparing, scheduling, and delivering an overview for new staff or on-going as needed.
• Creating and Updating New Staff / On-going Training Templates / Plans (Working with the Unit Managers).
• Tracking and Updating Changes in Office 365 SharePoint / Planner.
• Working with supervisors and managers to meet timelines for completion of training plans and maintain in HR.

Administration:

• Oversee, manage, implement, monitor, evaluate, and ensure compliance with agency health care benefits including Cal-Cobra and Federal Cobra qualifying events and regulations.
• Handle employee benefit enrollments in EASE and One America 403(b) Retirement Savings Plan.
• Handle and support employee benefit eligibility inquiries.
• Oversee, manage, implement, monitor, evaluate, and ensure compliance with the OnePoint HCM Learning Management System. Act as the liaison administrator.
• Setup and update changes to the back end of One Point HCM for all HR processes and procedures to ensure data integrity and meet policy or state and federal regulation requirements. Report Generation and System Implementation.
• Maintain accurate and up-to-date employee records in an integrated computer-based and paper-based information system.
• Oversee, manage, monitor, evaluate, and support staff that request a leave of absence that is not all inclusive (FMLA, CFRA, ADAA, FEHA, PDL, Worker’s Compensation, California Paid Sick Leave) and unpaid or paid off time-off requests (EDD DI or EDD PFL) on behalf of the Senior Manager or Director of Human Resources as needed.

Essential Duties and Responsibilities:

Administration:

• Manage and ensure the education, training, and certification requirements for all staff meet the HS Performance Standards and Title 22 Licensing regulations.
• Ensures the compilation of annual Program Information Report (PIR) data and delivery as required in OnePoint HCM and Child Plus.Net.
• Review time-off requests by staff to ensure that they meet agency policies and procedures.
• Manage, administer, and track all staff performance evaluations in OnePoint HCM.
• Develop and review performance management appraisal and evaluation systems.
• Add and edit job competencies, pay grades, and job positions in OnePoint HCM.  
• Report Generation / System Implementation.
• Back up support to managing, handling, and processing licensing regulations. Build strong relationships with LPA’s, community partners, school districts, etc.
• Assist with researching and preparing salary comparability data as requested.
• Oversees the preparation of correspondence, reports, memoranda, and other forms of communication as required by management.

Safety:

• Prepare and delivery quarterly safety and worker’s compensation reports to Personnel Committee (January, May, July, September, and November).
• Creates, facilitates and directs the Safety Advisory Committee and the Emergency Preparedness Committee.
• Manage Workers Compensation claims and all associated communications. 
• Ensure OSHA and Cal/OSHA compliance.
• Ensure the maintenance of the Cal/OSHA Form 300 and Cal/OSHA Form 300 Appendix A for all centers and ensures postings as required.

• Oversee the creation, delivery, and implementation of employee safety incentive plan.
• Monitors and reports plan effectiveness to Leadership Management and Senior Manager or Director of Human Resources.
• Research employee inquiries or complaints regarding sexual harassment, harassment, safety, or health brought to Human Resources Attention. Communicate and work with the Senior Manager or Director of Human Resources.
• Conduct in-depth investigations and report findings and make recommendations to the Director Human Resources and Executive Director.
• Provide on-going training as needed for IIPP, HIP, Safety Incentive, Hazard Communication, and Emergency Preparedness Plans.
• Design improvement plans to reduce risk and liability claims.

Essential Duties and Responsibilities:

Safety:

• Ensures the communication of timely, relevant safety information to staff. 
• Provide support and resources to staff. 
• Assist with quick and effective recovery programs that will allow staff to return to work in good health and safety.

• Performs other duties as assigned.

Knowledge: 

• Human Resources management and Federal, State, Local and County Employment Labor Law Regulations and Ordinances that affect the employment relationship.
• Performance Standards and other agency policies governing operations related to job duties, work performance and personal conduct.
• Operation of common business software, including Word, Excel and Outlook.

Language Abilities: 

• Correct English, including vocabulary, grammatical usage, spelling and punctuation.

Mathematical Abilities: 

• Ability to add, subtract, multiply and divide in most common used units of measures, using whole numbers, common fractions and decimals.  Ability to compute rate, ration and percent and to draw and interpret bar graphs.

Other Abilities:

• Perform Human Resources essential duties with limited to no supervision.
• Support Human Resources Unit on a daily basis.  
• Strong communication skills and a professional demeanor.  Apply the 3R’s (Respectful, Relationship, and Responsive) KidZCommunity’s Philosophy and Culture.
• Must be able to work in a rapidly changing environment.

Experience:

Three (3) years of general administrative experience sufficient to demonstrate knowledge of Human Resources with an emphasis on personnel requirements.

Education and Continuing Education:

Graduation from high school with emphasis on business related courses or a combination of experience and training that provides the required skills and abilities to perform the essential duties. Encourage to continue a college baccalaureate program (BA) in business or equivalent. Must possess HRCI PHR or SPHR Certification or attain it within first year of hire.

Physical Requirements and Work Conditions:

• Physical Activity:  On a continuous basis, sit at a desk for long periods of time.  Intermittently, twist and reach office equipment; write or use keyboard to communicate through written means.  Lift up to 25 lbs.
• Use of Senses:  Must show good listening skills and have the ability to successfully hear conversations, both live and on the telephone.  Good vision, corrected if necessary.
• Environmental Conditions:  The duties of this position are usually performed in a hazard-free indoor environment and occasionally outdoors in weather conditions.  The noise level is moderate.
• Atmospheric Conditions:  No fumes, odors, dusts, smoke, gasses or poor ventilation.

Other Requirements:

1. Department of Justice Fingerprint and child abuse index clearance.
2. Post-offer physical examination; TB clearance; proof of immunization or immunity to pertussis and measles; and annual flu vaccination or signed declination.
3. Valid California Class C driver’s license, readily available and reliable transportation and minimum vehicle insurance as required by law.

Miscellaneous:

• Optional participation in a minimum of two (2) civic events annually.

PERFORMANCE AGREEMENT

I, (print name) _______________________________, have read and understand my role and responsibilities as Human Resources Specialist, which are outlined in the attached job description.  I agree to comply with and follow those guidelines.  I understand that the role and responsibilities outlined in the job description are the elements of how my performance shall be evaluated.

__________________________________________            _____________________

Employee Signature                                                               Date

__________________________________________            _____________________

Supervisor Signature                                                              Date

EQUAL OPPORTUNITY EMPLOYER

It is the policy of KidZCommunity to promote equal employment opportunities through a continuing program of practices designed to enhance employment and advancement of only the most qualified and dedicated personnel without regard to race, color, citizenship status, immigration status, national origin (including language use restrictions), ancestry, gender, gender identity, gender expression, genetic information, medical condition (genetic characteristics, cancer or record or history of cancer), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), sexual orientation, age (40 or older), religion, creed, physical or mental disability (including HIV and AIDS), marital status, military and veteran status, political or religious affiliations (includes religious dress and grooming practices), or any other characteristic protected by law.